Apply to RFP

The Ohio Department of Higher Education requests proposals for a state-level apprenticeship management software system.

1.    Submission Platform: Implement a system allowing state staff, apprentice participating districts, higher education institutions, and partners to electronically submit applications, appendices, and other apprenticeship program documents to the Ohio Department of Higher Education (“ODHE”).

2.    Tracking and Reporting: Develop capabilities to track, filter, and generate reports on individuals involved in the apprenticeship program from application to completion.

3.    The related instruction provider should have the ability to document an apprentice's progress and track the apprentice's progress at the end of each term to determine if the apprentice has satisfactorily fulfilled the course requirements. This information should be accessible to all necessary parties as instructed by ODHE for comprehensive oversight of all progress.

4.    The mentor/teacher should possess the ability to assess the apprentice's advancement based on the Ohio Standards for the Teaching Profession by assigning tasks and assignments for completion. Additionally, the application should enable the apprentice to upload documents as evidence of task completion.

5.    The application should be able to fulfill the RAPIDS 671 requirements form.

6.    The system should have the capacity to store applications, sponsorship intents, and employer acceptance agreements securely for a period of five years.

7.    Ensure that the Ohio Standards of the Teaching Profession evaluation dashboard is embedded appropriately into the application.

8.    Responsibilities and access capabilities:

a.  The State Manager will possess full access to the entire dashboard, enabling them to view and make changes as needed.

b.  Signatory Employer manager should be able to monitor the progress of all apprentices they employ.

c.   Mentors/Teachers will access their apprentices' information and be able to manage, and add tasks, and activities for them, including the evaluation.

d.  Apprentices will have access limited to their view, enabling them to monitor their progress throughout the program and access their assigned tasks and activities, upload documents, and even suggest, and create activities to meet requirements.